Having to explain to a number of people and set up multiple email account for them I decided to do a tutorial on how to setup Outlook for multiple Email accounts and  personal folders so the emails are separated  First start Outlook

you can see I have multiple personal folders

 

 

 

 

 

 

 

 

 

To create an account and assign it to its own folder we first need to setup our email account  to do this we click tools/ account settings

 

 

 

 

 

 

 

Under Email  click New then select the default option click next  fill in your details

 

 

 

 

 

 

 

 

make sure you tick the box at bottom (manually configure server)

Select the Default and click next

 

 

 

 

then click more settings

you may have to configure the outgoing server as in the above example  click ok

 

 

 

test account settings  if both send and receive work

 

 

 

Click finish  that is the email account setup

You may need to refer to your email providers website to get the outlook settings for their account as they may differ from above

Pst File

the next part is to set up a new  personal folder (.pst file)

under tools / account settings / data files

Click Add

 

select the first (office Outlook Personal folder file (.pst) click OK

 

 

 

 

 

in the File name box type a name you will recognise for the email account

 

 

 

 

 

in the next screen type a name  I used “test” for this example you can set passwords if you wish

 

 

 

 

notice in the list of Data Files there is now one called test and its location

back to email settings

 

 

 

 

notice the first account (default) and the bit at the bottom change folder click this and you will get a new screen

 

 

 

 

 

 

notice the Ok buttom is greyed out double click “test”

highlight the inbox and you can now click OK

 

 

 

Notice the folder has changed to Test / inbox

when you go back to outlook you will see  the new “test” folder in  the mail folders

Clicking the test folder opens it and give the inbox and other folders

You can set up a .pst file for each email address you have and it will automatically separate your emails into the proper inboxes associated with that email account

More folders

you Can add additional folders to the pst folder to do this highlight the Folder “test” right click and from the menu click new folder  and a new screen will appear

click  the test folder and it will expand  and in the name at the top type the name of the folder  I picked saved  I could have a saved folder in each pst account so make sure you select the account you want the folder in  click OK

you can create folders inside the inbox as well and filter the emails into the different folders by using Rules To create a Rule highlight am email and right click on the popup menu click create rule  a new screen will appear

 

 

click the box from and then click select folder

 

 

 

 

 

 

you can create a folder here by clicking new but remember to highlight the pst/inbox you want  highlight the folder and click OK this takes you back to the previous screen  and click the Ok button  which brings up the last screen

 

 

 

 

 

tick the box and click ok

from now on all emails from ARGOS will go straight into the ARGOS folder and it will put a number next to the box if you have a new email